In order to introduce flex desks to the workplace, companies need to learn how they work and how flex desks are set up.
As a first step, a company should inform its employees about flex desking, as well as survey the staff to find out their preferences.
Informing
An organization provides its employees with information about a change in the workplace so they have time to adjust. In addition, the company demonstrates transparency in the situation. It is important to employees to be transparent. It is therefore important to inform them about the new way of working in order to get the conversation started.
It can open the door for a dialogue between the management and the team once employees have been provided with information about flex desks and are explained to them.
Employers should be surveyed
As employees have been informed of the proposed changes/ideas, it is important to know how they feel about them. A staff survey can be used to accomplish this. Flexdesking and hybrid working can be addressed in the survey. An employee’s voice and opinion can be heard in these surveys, even if they don’t usually speak up.
Methods to Choose
For managing flex desks, we recommend using a solution like Ronspot. Why is that? As a result, flex desk management will be fully automated. Additionally, limit capacity and social distancing for staff on site.
In addition to using a pen and paper, the shared excel spreadsheet can be used to book, or perhaps just word of mouth. Each of these methods has its own disadvantages. Check out our other article about building your own desk booking system for more information about the pros and cons of each method.
Choosing the right system for you is the key decision here. This takes into account the size of the office, the budget, the administration requirements, and the features you need. Finding a solution that works for you is important.
Employee orientation
Employees have to be onboarded and introduced to the new system or method once you’ve chosen it. As employees will be using the system every day, this is important. The solution should be explained to employees in detail. Once employees have been trained and are using the system, some feedback should start to come in. As a result of this feedback, the flexible desk method can be improved and employees will be happier with it.
